Your fence planning and quotation pack
A printable project brief, measuring worksheet and three-quote comparison.
This pack helps you collect approximate observations and compare written offers. Print it or choose “Save as PDF” in your browser’s print menu. Complete it on paper; this page does not collect or save your answers.
1. Your project brief
Project reference / date: ________________________________
Area or postcode: ________________________________ Preferred timescale: ________________________________
Work needed: □ New boundary □ Replacement □ Repair □ Gate
Purpose: □ Privacy □ Appearance □ Containment □ Other: ________________________________
Preferred style, height and post material: ________________________________
What needs to stay? Plants, structures, existing supports or access: ________________________________
Boundary ownership / permission questions still to resolve: ________________________________
Access width, steps, parking and carrying route: ________________________________
2. Approximate measurements
Measure only from safe, permitted access at ground level. Do not climb, disturb an unstable fence or dig to find services. These notes are not a boundary survey or a materials order. The installer must confirm dimensions, site conditions and the layout.
Give each straight run a letter. Mark bends, gates, level changes and obstacles on the sketch. Record units; distinguish a panel’s width from the distance between posts. Do not assume a height beside a road is permitted.
| Run | Approx. length (m) | Desired total height (m) | Ground changes / obstacles |
|---|---|---|---|
| A | ________ | ________ | ________________ |
| B | ________ | ________ | ________________ |
| C | ________ | ________ | ________________ |
| D | ________ | ________ | ________________ |
Gate: desired clear opening ______ m; use / access needs __________________
Photo checklist: □ Whole run □ Affected part □ Access route. Avoid neighbours, people and identifying documents; obtain permission where needed.
3. Compare up to three written quotations
Ask each contractor to price the same brief. Write “not stated” where information is missing and ask for clarification before comparing totals. A lower price may describe a different scope.
| Check | Offer A | Offer B | Offer C |
|---|---|---|---|
| Business / quote reference / date | ________ | ________ | ________ |
| Runs, measured length and finished height | ________ | ________ | ________ |
| Fence system, product and material specification | ________ | ________ | ________ |
| Posts, fittings, foundations and retained parts | ________ | ________ | ________ |
| Gate, opening, fittings and operation | ________ | ________ | ________ |
| Removal: panels, posts, concrete and waste | ________ | ________ | ________ |
| Access protection and making good | ________ | ________ | ________ |
| Total payable; VAT included / not applicable? | ________ | ________ | ________ |
| Provisional sums, exclusions and change pricing | ________ | ________ | ________ |
| Payment stages, deposit and quote validity | ________ | ________ | ________ |
| Expected timing and duration; conditions | ________ | ________ | ________ |
| Product cover versus workmanship terms | ________ | ________ | ________ |
| Unanswered questions / written clarification | ________ | ________ | ________ |
Questions to send back: ________________________________
________________________________
Before accepting: □ Scope understood □ Permissions checked □ Terms read □ Changes recorded □ Contractor identity checked
4. Next step
Keep the accepted written offer and agreed changes with this pack. Do not treat completion of the worksheet as a booking, design approval or confirmation of a fixed price.
BedfordFencing.co.uk is an independent guide and referral service operated by Richard Summerfield. Any survey, quotation and work are agreed with the contractor.